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WikiJournal User Group/Meetings/2021-04-01

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WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Attendees

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Date: 1 April 2021 @ 2pm UTC

Apologies

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Alaa Najjar

Agenda

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  • 10 mins (Mossab Banat) - Possible collaboration with specific universities
  • 10 min (Candace Makeda Moore) - improving processes to enable video summaries of articles
  • 10 min - Any last items to add to grant application? (feedback from WMF during April)
  • 5 min (Thomas Shafee) - Wikicite’s Shared citations proposal
  • 5 min - Deletion policy of preprints proposal
  • 20 min - How to better onboard new asoc editors and board members [not discussed]

Notes

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  • Mossab currently working at Uni Jordan (Amman)
    • Possible collab with University - support financially if support publication with 1 month
    • $400 per paper for fast-tracked review
    • Thoughts on this from combined meeting
      • Discussion of experience- one month timeline can be challenging
      • Concern about making promise we can’t keep- again with timing
      • Contact of additional peer reviewers and desire to keep the priority list to the most appropriate viewers
      • Discussion of paying for reviewers
      • Timely review is a struggle for us across the process
      • Perhaps need a meeting to meet with faculty at Univ. of Jordan and WikiJMedicine board
      • Keep review, speed, and rigor separated from financial support
  • Videos- as we explore the potential of making videos
    • What is the process, workflow, and timeline
    • Linking video to publication
    • Standard language and consistency
    • Need a single point of contact for an author
    • Video creation before publication acceptance has value in the energy level might be higher for the author. HOWEVER, some concerns when the item has not been accepted for publishing
    • Idea of adding something to editorial guidelines to formalize the process. Create a template email for interacting with authors
    • Pedagogical component throughout entire process
    • Need to have an example video as a ‘case study’-  15 minute webcam interview with a short series of questions that will then get edited down to 3 minutes
  • Grant application - overview of the current draft
    • Budget plan - programs, meant to link up to programs plan
    • Please check budget’s programs section to add any final ideas for enhancing ‘Content contribution and community growth’ and ‘Outreach, awareness and partnerships’
  • WikiCite shared citations
    • Looking for endorsements from other wiki projects
    • Specific spin off of WikiData for citable items
    • Shared citations commons
    • Some concerns over the project being too new and not finalized yet
    • Feel free to endorse as individuals, but need to wait for working prototype before adopting
  • Deletion policy
    • By authors will or against
    • For pre-prints and for items that have gone through review and been rejected
    • Automatic delete for items that are ‘junk’ or pseudo science
    • Preprint servers- once you put the article up it is up and part of the record even if it does not make it through review
    • Need a better method to inform readers when a paper was declined
    • Can make a clearer flag at the top to indicate an article is a pre-print, undergoing review, or rejected

Action items

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  • Mossab - arrange contact with Uni. Jordan for discussions
  • Thomas - move in deletion guidelines to /publications page
  • Candace+Amelia - draft simple 2-5 point guidelines for approaching authors about videos
    • When (before or after acceptance?
    • Who (handling editor? Cc in handling editor? Check with handling editor beforehand?)
    • What (what to suggest/offer, suggested email template)
  • All - final checks of grant app and budget plan